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Historical Studies Policy Section 3.4 - Procedures for proposing new subjects/courses

Processes for approval of new courses, course amendments, new subjects, subject amendments and disestablishments in the Faculty of Arts.

Procedure 1: proposing a new course

  1. All new courses must use the approval proforma located on the webpage of the University Secretariat (http://www.adm.monash.edu.au/unisec/res/cds/index.html )
  2. In the first instance, all new course proposers should prepare a one-page summary of the proposed new course. This document should briefly describe:
    • the nature and scope of the new course;
    • the rationale for the new course, including its academic objectives and its contribution to faculty objectives;
    • the resource implications of the new course, especially whether it will require investments such as new staff and equipment;
    • the potential demand for the new course, and how this will be or has been assessed
    This statement should be forwarded to the Associate Dean (Teaching) (ADT) who will discuss the proposal with the Faculty Manager and, if appropriate, other members of the APC and provide initial feedback to the course proposer
  3. Once given the go-ahead by the ADT, the course proposer fills out the proforma in liaison with the Undergraduate Coordinator of the responsible School (or Schools). The Coordinator then submits the proposed course to the ADT and the Faculty Manager, who do a final check for conformity with Faculty policy and objectives and for resource considerations. Where appropriate, the Faculty Manager will forward the proposal or amendment to the Resources Manager for comment. Proposals may be returned to the proposer for amendment, via the School Undergraduate Coordinator, or proceed to evaluation. At that stage, the ADT also notifies the Deputy Vice-Chancellor (Academic & Planning) of the new course proposal and consults other faculties that may be affected by the new course.
  4. Each new undergraduate course proposal is evaluated by the ADT and by two other members of the APC . Each new postgraduate course proposal is evaluated by the Deputy Chair of the APC responsible for postgraduate coursework programs and two other members of the APC . Once any identified issues or problems have been overcome by the proposer and the School, the new course proposal is signed by the ADT and forwarded to the Dean. Once approved and signed by the Dean, where necessary consulting with the Deputy Vice-Chancellor (Academic and Planning), the new course proposal is sent to Faculty Board. If approved by Faculty Board, the course is established, and the Faculty Manager ensures that details of the new course are included in the Faculty's bi-annual report to Education Committee.

Procedure 2: Course amendments (including disestablishment)

  1. All other course amendments developed by School coordinators and committees use the proforma on the T: drive, and are forwarded to the Administrative Officer with responsibility for the APC. The AO receives the amendment and checks for completeness and accuracy.
  2. The amendment is sent to the ADT and to the Faculty Manager, who check for conformity with Faculty policy and objectives and for resource considerations.
  3. Each course amendment is then evaluated by the ADT and one other member of the APC. In the case of Honours or postgraduate course amendments, the ADT is replaces by the relevant deputy chair of the APC. Once approved, or amended as directed, the amendment is then presented to the APC.
  4. In the case of course amendments initiated by the ADT ( and this will include most amendments to bachelor degrees) or by either of the Deputy Chairs, the amendment will be discussed initially by the APC and then evaluated by two members of the APC (not including the initiator). Once approved, or amended as directed, the amendment is then presented to the APC for final approval.
  5. Once approved by the APC, the proposed amendment is signed by the Associate Dean (Teaching) and submitted to Faculty Board. If approved by Faculty Board, the amendment is established, and details are reported to Education Committee in the Faculty's bi-annual report.

Procedure 3: proposing a new subject

  1. All subject proposals are developed and initially evaluated by staff working with their School committees, under the leadership of the School Undergraduate Coordinator, using the proforma available on the T: drive, and forwarded to the Administrative Officer with responsibility for the APC . All new subject proposals must be evaluated and signed by the School Undergraduate Coordinator before being forwarded to the APC. The AO receives the proposal and checks for completeness and accuracy.
  2. Each new subject proposal is evaluated by an evaluator drawn from the APC and presented to the APC . Where necessary, academic policy issues raised by proposals will be discussed by the APC .
  3. Once approved by the APC, the proposed subject is signed by the ADT and submitted to Faculty Board. If approved by Faculty Board, the subject is established and details are reported to Education Committee in the Faculty's bi-annual report.

Procedure 4: subject amendments

  1. As is the current practice, major amendments to subjects will need to be reported to the APC and to Faculty Board. Major amendments include such changes as credit points, year level, mode of offering, campus of offering and cross-listing: the AO can provide further advice. All reportable amendments are developed by School committees and the School Undergraduate Coordinator, using the proforma on the T: drive, and forwarded to the Administrative Officer with responsibility for the APC. All amendments must be evaluated and signed by the Undergraduate Coordinator before being forwarded to the APC . The AO receives the proposal and checks for completeness and accuracy.
  2. Each major amendment to a subject is evaluated by an evaluator drawn from the APC . Once approved by the APC the proposed amendment is signed by the ADT and submitted to Faculty Board. If approved by Faculty Board, the amendment is established, and details are reported to Education Committee in the Faculty's bi-annual report.
  3. Minor amendments to subjects remain the responsibility of the School coordinators, who report them to the APC using the proforma on the T: drive. These amendments are then included in the submission to Faculty Board and in the faculty's bi-annual report to the Education Committee.

Procedure 5: disestablishment of subjects

  1. Disestablishment of subjects is monitored by the School Undergraduate Coordinator. All disestablishments are reported to APC using the form available on the T: drive. Once approved by the APC, they are reported to Faculty Board, and to Education Committee in the Faculty's bi-annual report.

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