Skip to the content | Change text size

Arts Assessment Procedures and Guidelines

Title of Parent Policy:

Assessment and Feedback policy
Procedures Title

Assessment and Feedback Procedures

Supporting procedures

Develop individual School Assessment Schedules
The Assessment and Feedback policy will be circulated to Schools who will be asked to develop an Assessment Schedule. The schedule will contain a summary of all assessment tasks plus an equivalent word length.
Each Assessment Schedule will be submitted to AEC in November for approval.

Application of Schools Assessment Schedule
The Assessment Schedules are to be used as a guide when unit coordinators are developing new units or amending current units.
AEC will check that the assessment tasks listed in each new unit and unit amendments are compliant with the abovementioned policy using the approved assessment schedules as a guide. Schools will be asked to amend unit assessments that are greater than or less than the estimated word-length as stated in the abovementioned parent policy.
AEC will conduct an annual audit of unit course notes to check that the assessment requirements for individual units are compliant.

Handbook entries
The handbook entry for each unit should contain a summary of assessment activities in the form of written work and or an exam. In addition, each unit should indicate whether the assessment is to be completed within the semester or during the exam period. A couple of examples are listed below:
Example 1
Within semester written assessment: 40%
Exam Period exam: 60%
Example 2
Within semester written assessment: 40%
Within semester exam: 20%
Exam period exam: 40%

Protocol for the return of assignments/feedback
All Chief Examiners must ensure that time is made for students to collect assignments/assessment within and outside semester.

Consultation hours
In order to comply with the Monash University Code of Practice for Teaching and Learning, all Unit Coordinators must ensure that either they, or a fully briefed delegate (usually Tutors), are available for consultation with students for an allocated number of hours per week throughout the semester.
The number of consultation hours should be proportionate to the number of enrolled students. Please use the following table:


Number of students Consultation hours
0-150 Equivalent to 2 hours per week
150-300 Equivalent to 3 hours per week 
300 and above Equivalent to 4 hours per week 

Within semester, teaching staff are to hand back assignments in class or during consultation hours. This provides students with the opportunity to discuss any feedback. End of semester assignments are to be returned by the Chief Examiner. At the end of semester, any uncollected assignments are to be passed to the Chief Examiner for safe-keeping. Assignments will be kept for six months and then destroyed. If the Chief Examiner is unavailable uncollected assignments may be passed on to Teaching Support.

To comply with the "Assessment and Results Record Keeping and Security" section of the University's assessment procedures assignments must either be kept in a locked office or a locked filing cabinet and students must be advised to present their student ID when collecting their assignments. Alternatively, students may provide a stamped, self-addressed envelope if they wish.

Responsibility for implementation

Unit Coordinators,
Chief Examiners

Key Stakeholders

Unit Coordinators
Chief Examiners

Status Revised
Approval body Arts Faculty Board
Meeting number: 03/2013
Meeting date: 18 April 2013
Agenda item: 3.2
Endorsement Body Arts Education Committee
Meeting number: 01/2013
Meeting date: 10 April 2013
Agenda item:8.7
Date Effective Semester 1, 2013
Next Review Date 2015
Policy Owner Faculty of Arts
Policy Author Associate Dean (Education)
Content Enquiries Quality and Compliance Officer