Procedure for Essay Returns Within PSI
The underlying principle:
- Administrative staff members are responsible for collecting, recording and then distributing submitted work to the relevant academic staff members/tutors
- Academic staff members are responsible for the marking and handing back of written work.
Procedure
- Submitted work to be returned in lectures/tutorials in the first instance.
- Uncollected work to be kept by the lecturer/tutor until collected by the student.
- Work submitted towards the end of the teaching semester to be returned by the lecturer or the unit coordinator (in the case of sessional tutors). Students to be advised of the collection date(s) by the lecturer/unit coordinator
- Submitted work to be returned by administrative staff members only in exceptional cases such as the lecturer/coordinator being away on extended leave or they are no longer on staff.
- To comply with Privacy Legislation, no submitted work to be collected by another person unless they provide a letter of proxy authorising them to pick up the work.
- If a student is not able to come in and collect their work in person or organise a proxy, then the lecturer/unit coordinator may at their discretion allow the student to provide them with a stamped self-addressed envelope and request that their work is returned by mail. This option should only be used in exceptional cases to minimise inconvenience to the lecturer/coordinator. If this option is used, however, the administrative staff should not be asked to take care of mailing the work.
Uncollected essays should be kept for six months after students have been formally notified of their final mark for the subject in question. At the end of the six-month period, they can be given to administrative staff for disposal via shredding