School of Applied Media & Social Sciences (SAMSS) Assessment Policy
Faculty of Arts Policy and Procedure Bank
Set out below are extracts from the School Policy related to academic issues. Please check these if you have any particular request to ensure that it falls within the policy guidelines.
Criteria for assessment
The policy in the Faculty of Arts is that assessment should be criterion referenced. The criteria for assessment are related to the unit objectives and should be made known to students at the beginning of the unit. Normally the criteria will be outlined in the Unit Guide, distributed to students at the beginning of the semester. It should be clear that what is being assessed is the work which has been submitted, not the student.
Each piece of assessable work should be designed to assess particular unit objectives. The objectives being assessed and the criteria for assessment should be specified for each assignment, preferably with the assignment topics, due date and weight.
Criteria for a failing grade should also be specified and markers should explain how a particular assignment failed to meet the requirements for a pass. The range of marks below 50% should be used rather than awarding a failed assignment an arbitrary mark.
The Faculty policy requires assignments be submitted in hardcopy (paper-based). The due dates for assignments are clearly stated in this Unit Guide. Assignments must be received by the due date (not posted by the due date) in order to avoid a late penalty. It is your responsibility to ensure your work is submitted to arrive at the University by the due date stated in the Unit Guide, or if an extension has been granted, by the agreed date. Marks for late assignments will be deducted.
On-campus students must submit their assignments via the assignment box located at SAMSS reception (room 2W290) on the Gippsland campus.
Off-campus students must submit their assignments to the Off-Campus Learning Centre (OCLC), with an OCLC cover sheet. Assignments can be submitted by mail or to the OCLC in person. For further information click here.
Students: You must keep a copy of your assignment in electronic format. We suggest you keep a hardcopy as well.
All assignments need to be submitted with a bar-coded coversheet. The coversheet is accessible via the Monash portal page located at http://my.monash.edu.au under the heading “Learning and teaching tools”. For DE units administered by the OCLC, printed coversheets will be distributed to students at the beginning of the semester. For assignments where electronic submission has been approved, students are still required to complete the cover sheet and confirm that they have complied with the conditions outlined on the sheet.
You should begin work early on preparation of your assignments. If you are unsure of the requirements of an assessment task, ask your tutor or lecturer for clarification. If you need assistance with essay writing or other study skills you can make use of the Language and Learning Service.
Language and Learning Service
Monash University’s Language and Learning Service (Language and Learning Onlilne) provides students with assistance in a variety of general study skills. Language and Learning staff can provide advice on essay writing, English language conventions, reading and note taking, referencing, and class presentations. Language and Learning staff are available to help both on-campus and off-campus students.
From this website you can also access their Online Student Resource Centre and FAQs. You can also email them at LLS@monash.edu.au.
You should use non-discriminatory language in all your assignments. Discriminatory language is that which refers in abusive terms to gender, race, age, sexual orientation, citizenship or nationality, ethnic or language background, physical or mental ability, or political or religious views, or which stereotypes groups in an adverse manner. For example, in referring to people in general, use gender inclusive terms such as ‘humans/humankind’ rather than ‘men/mankind’. Use gender-neutral pronouns (‘they’, ‘them’) unless specifically referring to a male or female person.
See the Monash Policy on Global Equal Opportunity, dot point 6.
Most university assignment tasks require you to evaluate and refer to relevant reading material. Whenever you use another author’s work as supporting evidence for your argument, or refer to ideas or arguments from other authors, you must show the details of their work. This enables markers to identify and evaluate the credibility of the evidence you include in your work.
Different academic disciplines have different guidelines for referencing. The SAMSS Style Guide provides detailed advice on the referencing conventions to be used in each discipline. A copy can be collected from the School's reception office or if you would like a copy mailed to you please contact the School office either by sending an email to: email@example.com or by phone on +61 3 512 26339 or +61 3 990 26339.
Remember: All assignments must include a list of references, printed on a separate sheet.
Policy on assessment
Assessment for the unit as a whole is in accordance with the provisions of the:
Please make every effort to submit work by the due dates given in the earlier section of this guide. Students are advised to NOT assume that granting of an extension is a matter of course. If you are experiencing difficulties, in the first instance, you should always consult with your unit coordinator to discuss any difficulties in meeting assessment deadlines
Two Day Extensions
These may be granted for short-term illness, clashing deadlines, unforeseen employment obligations, or family circumstances which would not require any documentation. For this type of extension a request must be registered via e-mail to the unit coordinator before the assignment deadline. When the assignment is submitted, tick the ‘extension’ box on the cover-sheet of the assignment and attach a copy of the email from the unit coordinator as evidence that the request was approved.
Please note: For extensions of 3 or more days, or for sudden illness and unforeseen circumstances affecting final pieces of assessment or exams, Special Consideration should be sought. Students suffering from chronic illness or long-term disability are eligible for alternative assessment arrangements which can be arranged by registering with the University's Disability Liaison Unit.
Assessment during the semester
This applies to tasks weighted at more than 30% of the total unit assessment and where an extension is not felt to be appropriate. When special consideration is sought during the semester, students should complete an in-semester special consideration form and lodge it, together with supporting documentation within two working days of the official submission date at the School of SAMSS Office. This documentation will be passed to the unit coordinator who will advise the student of the outcome of the application.
For detailed information on special consideraton please refer to the Faculty of Arts Special consideration policy .
If you don’t believe any of these categories apply to you but you need extra time to complete and submit an assessment task see the Faculty’s late assessment submission policy.
For all assignments of 1,000 words or more handed in after the due date and without an agreed extension, a five percent penalty applies for the first day of the missed deadline. After that, a subsequent penalty of 2% per day will be applied for the next thirteen calendar days after the due date (including Saturdays and Sundays). Staff are under no obligation to provide written comments or corrections to assignments that are handed in late and without extension.
No assignment can be accepted after more than fourteen calendar days after the due date, except in exceptional circumstances and in consultation with your lecturer or tutor. If students face a significant illness or serious issue, it may be that Special Consideration is warranted.
Students who submit their assignments on time should expect to receive them back within three weeks. A student may request an extension for a subsequent assignment if they submitted their previous assignment on time but did not receive it back in time to consider the feedback before the due date for the next assignment.
Review and re-marking policy
A student who is dissatisfied with his/her mark or grade for any assignment should in the first instance discuss the matter with the tutor or unit coordinator. The student may request additional feedback, or may request that the tutor or unit coordinator informally review the result. Alternatively, the student may request that the assignment be formally reviewed or re-marked by a second marker. The time limit for requests for review or re-marking of work is 4 weeks after the student receives the marked assignment.
- If requesting a formal review of the assignment, the original piece of work will be re-assessed by a second marker who is informed of the mark awarded, the assessment criteria, and of the student’s reasons for appeal. The final result will be decided in discussion between the two markers. No comments are required from the second marker, but they will sign the piece of work before it is returned.
- If requesting a formal re-mark, the student will provide a clean copy of the piece of work. The second marker, who must be an experienced marker, will reassess the piece in line with the assessment criteria, but without access to the original comments, or to the result. The marker will provide brief comments to the student. The second mark will become the final mark.
- Students should note that both review and re-marking may result in a lower mark than the one originally awarded.
If a student remains dissatisfied with the result, the normal University grievance procedures apply.
Double marking of failed assignments
Where a marker fails an assignment, the paper will be double marked before a final mark and grade is allocated. This will be clearly marked on the assessment sheet, attached to the assignment.
There is no Faculty or University policy which requires unit coordinators to allow students to rewrite an assignment which has failed. The School policy is that resubmissions should only be allowed at first year level, in exceptional circumstances, and at the discretion of the unit coordinator (by invitation). Resubmitted assignments will be marked on a Pass/Fail basis only (i.e., the maximum mark which can be awarded is 59%).
An opportunity to revise and resubmit is not a guarantee that the assignment will pass. In determining whether a student will be allowed to rewrite a failed assignment, the unit coordinator will take into account the principle of equity and fairness to other students.
Plagiarism, cheating and collusion
What is plagiarism?
The submission of written work is an essential part of the learning process and a vital step in assessing your understanding of a unit. Submitted work must therefore be your own work. This does not mean that you may not make use of the work of others. However, when you quote or paraphrase material from other sources, you must acknowledge your sources in full. You may seek the help of your tutor in preparing the piece of work and might enlist the help of fellow students in sorting out your ideas but the final product must be written by you in your own words, with appropriate reference to quoted sources.
Plagiarism means to take and use another person’s ideas or manner of expressing them and to pass them off as one’s own by failing to give appropriate acknowledgement. Specifically, it occurs when:
- phrases and passages are used verbatim without quotation marks and without a reference to the author;
- an author’s work is paraphrased and presented without a reference;
- other students’ work is copied;
- items of assessment are written in conjunction with other students (without prior permission of the relevant staff member); and
- a piece of work has already been submitted for assessment in another unit.
Plagiarism, or passing off someone else’s work as your own, may occur when you fail to reference adequately. Inadequate referencing by itself is not grounds for disallowing work or failing an assessment task. Only cheating, which means plagiarism that involves some intent to deceive or to gain unfair advantage, or that is done despite prior warnings and instructions, can be grounds for disallowing work. The following hints will help you avoid plagiarism:
- take accurate notes - distinguish in your notes between your own ideas and the ideas of other writers;
- in your notes, as well as essays, place quotation marks around ALL material that is copied out directly and note the source;
- reference any idea that is not yours even if it is paraphrased or summarised and does not appear in quotation marks; and
- even when receiving advice from fellow students, formulate the final product by yourself.
- University statements on plagiarism, cheating and collusion (Statute 4.1 - Discipline)
- The University’s Plagiarism Policy
- The University’s Plagiarism Procedures
The University is actively committed to preventing plagiarism, cheating and collusion for the protection of the university’s reputation and standards for current and future students. Severe penalties may be imposed on students who engage in, or who support other students engaged in, activities which seek to undermine the integrity of the unit assessment process.
Plagiarism – means to take and use another person’s ideas and/or manner of expressing them and to pass them off as your own by failing to give appropriate acknowledgement.
Cheating – means seeking to obtain an unfair advantage in an examination or in other written or practical work required to be submitted or completed by a student for assessment.
Collusion – is the presentation of work which is the result in whole or in part of unauthorised collaboration with another person or persons.
If the failure to acknowledge the ideas of others was not intentional, the matter will be reported to the Chief Examiner and academic penalties applied. Intentional plagiarism is regarded as cheating and is therefore a serious offence and will be dealt with under the University’s Discipline Statute 4.1. If cheating is found to have occurred, one of the following penalties will be imposed; a reprimand, disallowance of the work, failure of the unit, suspension, or exclusion from the University.
The University will consider that plagiarism has occurred in any of the following circumstances:
- when phrases and passages are used verbatim without quotation marks and without a reference to the author
- when an author's work is paraphrased and presented without a reference
- when other students' work is copied or partly copied
- when items for assessment are written in conjunction with other students (without explicit direction by the relevant staff member)
- when a piece of work has already been submitted or assessed
- Other people’s designs, codes or images are presented as the student’s own work
- Laboratory results of someone else are used without appropriate attribution
- Lecture notes are reproduced without due acknowledgement
The university maintains a simple and confidential register to record warnings to students about unintentional and intentional plagiarism. The register is accessible to staff nominated by the Deans and the Deputy Vice-Chancellor (Education) and, where requested, students concerned have access to their own details in the register. The register will include a record of a student’s involvement in alleged plagiarism, whether any formal action was taken or penalties applied, and if penalties where applied, the nature of those penalties. Academic staff will have access to this information when considering any subsequent allegations of plagiarism.
Students with disabilities
Do you have an illness, a medical condition, or a disability that might impact on your study? Then contact the Disability Liaison Unit (DLU) as soon as possible to find out what services might be available to you. Your privacy will be maintained and respected. The DLU can liaise with your faculty and other areas of the university (e.g., Exams Unit) to arrange appropriate supports. Students with vision impairment or other forms of “print disability”, such as dyslexia, might be eligible to have some reading materials produced in alternative formats. The production process can take several weeks so it is vital that you contact the DLU as soon as your enrolment is confirmed.
For further information:
- Disability Liaison Unit (DLU) Website
- Telephone: +61 3 9905 5704
- Email: firstname.lastname@example.org
- Drop In: Equity and Diversity Centre, Level 1 Gallery Building (Building 55), Monash University, Clayton Campus; Health, Wellbeing and Development, Gippsland Campus.
Students are encouraged to refer to the web-based Student Information Index for further information about their study needs at Monash University.
Monash is committed to ‘Excellence in education’ (Monash Directions 2025) - and strives for the highest possible quality in teaching and learning. To monitor how successful we are in providing quality teaching and learning Monash regularly seeks feedback from students, employers and staff. One of the key formal ways students have to provide feedback is through Unit Evaluation Surveys. The University’s Unit Evaluation policy requires that every unit offered is evaluated each year. Students are strongly encouraged to complete the surveys as they are an important avenue for students to “have their say”. The feedback is anonymous and provides the Faculty with evidence of aspects that students are satisfied and areas for improvement.
Previous Student Evaluations of this unit
If you wish to view how previous students rated units, please go to: https://emuapps.monash.edu.au/unitevaluations/index.jsp